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Terms & Conditions of enrolment in GfA classes

TERMS & CONDITIONS OF ENROLMENT AND RE-ENROLMENT on GfA Programs

1) RESERVATION & FEES: Your place is secured by booking online via the JoinIn system (Club Store) and fees are to be paid at the point of booking.  You cannot secure a place in a class in any other way.  Where the option to pay in installments is offered there may be a charge per instalment to cover the additional transaction fees.

If you choose to pay in installments, you agree to pay the full fees as well as this additional fee. Paying in installments does not change the cancellation policy or procedures. The option to pay in instalments is offered during the priority booking period only. Payments will become due monthly until the terms fee is paid.

2) BRITISH GYMNASTICS MEMBERSHIP:

• ​

  EXISTING MEMBERS

  The gymnast you are enrolling must have current British Gymnastics Membership.

  
  

• NEW MEMBERS

  The gymnast you are enrolling must have British Gymnastics Membership by their 3rd attendance at the club.

  
  

• ALL members

  must renew their BG Membership in the Autumn Term each year.

• Participation is dependant upon Registration/Annual Renewal with British Gymnastics.  Those who do not complete the Registration process on time may be refused permission to participate until this is resolved for insurance reasons.

  
  

• The fee for British Gymnastics Membership is set by and paid to British Gymnastics and the club do not charge any additional fees for membership.

  
  

3) CANCELLATION*:

• EXISTING MEMBERS: 

  No refunds will be given on cancellations received after the term has begun and full fees will be payable. Should you wish to cancel you must do so IN WRITING no less than 2 weeks BEFORE the start of the term.  Cancellation after this (but before the start of term) will incur a cancellation charge. Cancellation must be received in writing by emailing: contact@altongymnasticsclub.org.  More details can be found below under “Cancellation Policy”

• NEW MEMBERS:

  You may cancel after week 2 and before week 3 and receive a partial refund.  Full details of Cancellation policies are available below and on the relevant page of this website. Please see below for more details of our cancellation policy and charges.

  
  

4) LATE BOOKING:  Fees for the term remain the same regardless of when you book your place.  It is therefore recommended that you book before the start of a new term in order to attend the full terms complement of classes.  Bookings after half term are occasionally allowed at a half term rate at the discretion of club management.

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5) CLUB RULES & POLICIES: The Club have strict rules including rules on Dress Code, Behaviour and Punctuality which Parents and Children are expected to adhere to.  In accordance with the conditions of your acceptance of membership to Alton Gymnastics Club for you or your child you must read and the CLUB RULES, DRESS CODE and any relevant POLICIES and agree to adhere to them.  In particular, you are accepting that:

• ALL jewellery must be removed before class.  Stud earrings that cannot be removed may be covered, but the Club does 

  not

   provide the materials for this.  All other jewellery and piercings must be removed.

  
  

• Gymnasts must attend class in correct and appropriate clothing for gymnastics which means no zips, buttons or ties (ideally gymnasts will attend in club uniform).

  
  

• Long hair (including long fringes or bangs) must be tied back securely for class.

• No photos, video or other recording of the classes is permitted without express written permission.  This includes from the viewing areas.

     

6) DROP OFF & COLLECTION:

• Please

  do not

  arrive more than 5 minutes early for you class.  This is to avoid build up of people in the corridor.

  
  

• Please ensure gymnasts wait sensibly by the sides of the corridor in a line.

  
  

• There should be no running around or playing in the corridor.

  
  

• Please ensure gymnasts have used the toilet BEFORE class and washed their hands.

• ALL children must be collected by an adult at the end of class.

7) SPECTATING:  There are windows to the main hall through which you can watch the classes.  However, to avoid congregation of several people in enclosed areas of the sports centre we are still not permitted to encourage spectators in these areas.  We understand that you may want to watch your child but we ask that you avoid watching a whole class, or every week and be aware of the build up of parents and gymnasts waiting for class or exiting from class in the corridor. 

PLEASE NOTE: The Balcony area by the Squash courts is NOT a spectators area and you may not watch classes from this area.  We are not permitted to allow this as the area is hired by users of the squash courts.

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8) HEALTH & SAFETY & HYGIENE

• We expect members to maintain a good standard of personal hygiene and where possible they should bring their own hand sanitiser for use during sessions.

  
  

• Do NOT bring in a child who is unwell

  
  

• Do NOT attend the centre if you have been asked to self-isolate OR if you have had direct contact with someone who has had a positive test for covid-19 or symptoms of covid-19 OR indeed any other communicable disease if there is a chance of passing it on.

• You must inform us immediately if you or your child tests positive for covid-19 having attended a class 48 hours or less before taking the test.

  
  

• We expect members and parents to follow any Health and Safety or Public Health Guidance that comes out from time to time.

*CANCELLATION POLICY

Cancellation for Existing members:

After the start of term, cancellations cannot be accepted and no refunds can be given, regardless of attendance.  

• ​If you decide to cancel after you have booked your class but before the start of the term, you must let us know in writing in order to receive a refund.  You must do this by email to contact@altongymnasticsclub.org.

  
  

  
  

• If you cancel 2 weeks or more before the start of the term, you will receive a refund less any transaction and processing fees that we incur from our payment providers (up to a maximum of 9%).

  
  

  
  

• If you cancel less than 2 weeks before the start of term you will be charged a £5 cancellation fee plus any transaction and processing fees that we incur from our payment providers (up to a maximum of 9%).

  
  

  
  

Provided the cancellation falls within the policy to allow it, we can issue a refund less the applicable amount above OR apply a credit to your account which can be used in the future for other children / classes / purchases.

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Cancellation for New Members: As a new member, you can cancel after the first 2 weeks of term and BEFORE week 3 begins.  If you decide not to continue you must let us know immediately after your second class by email.  We will then arrange for a refund of the Term fees less £25 for classes already passed, administration and transaction fees.  If you do not inform us in writing that you do not wish to continue, no refund can be given.  Cancellation is not possible after week 3 has begun.

(Please note, once the term has begun, the deductions are not pro-rata'd if you cancel before week 2 however if you cancel before the start of term, you will just incur the deductions shown under Existing Members cancellation.)

When you enrol on your second term, you are then classed as an existing member and the cancellation policy for existing members applies (see above).