Terms & Conditions of enrolment in GfA classes

When you join a GfA class at AGC you are required to agree to the following Terms and Conditions...

TERMS & CONDITIONS OF ENROLMENT AND RE-ENROLMENT on GfA Programs


1) RESERVATION & FEES: Your place is secured by booking online via the JoinIn system (Club Store) and fees are to be paid at the point of booking.  You cannot secure a place in a class in any other way.

2) BRITISH GYMNASTICS MEMBERSHIP:

  • EXISTING MEMBERS: The gymnast you are enrolling must have current British Gymnastics Membership.

  • NEW MEMBERS: The gymnast you are enrolling must have British Gymnastics Membership by their 3rd attendance at the club.

  • ALL: Participation is dependant upon Registration/Annual Renewal with British Gymnastics.  Those who do not complete the Registration process on time may be refused permission to participate until this is resolved for insurance reasons.

  • ALL members must renew their BG Membership in the Autumn Term each year. 

3) CANCELLATION*:

  • EXISTING MEMBERS: No refunds will be given on cancellations received after the term has begun and full fees will be payable. Should you wish to cancel you must do so IN WRITING no less than 2 weeks BEFORE the start of the term.  Cancellation after this (but before the start of term) will incur a cancellation charge. Cancellation must be received in writing by emailing: contact@altongymnasticsclub.org.

  • NEW MEMBERS: You may cancel after week 2 and before week 3 and receive a partial refund.  Full details of Cancellation policies are available below and on the relevant page of this website. Please see below for more details of our cancellation policy and charges.

4) LATE BOOKING:  Fees for the term remain the same regardless of when you book your place.  It is therefore recommended that you book before the start of a new term in order to attend the full terms complement of classes.  Bookings after half term are occasionally allowed at a half term rate at the discretion of club management.

5) CLUB RULES & POLICIES: The Club have strict rules including rules on Dress Code, Behaviour and Punctuality which Parents and Children are expected to adhere to.  In accordance with the conditions of your acceptance of membership to Alton Gymnastics Club for you or your child you must read and the CLUB RULES, DRESS CODE and any relevant POLICIES and agree to adhere to them.  In particular, you are accepting that:

  • ALL jewellery must be removed before class.  Stud earrings that cannot be removed may be covered, but the Club does not provide the materials for this.  All other jewellery and piercings must be removed.

  • Gymnasts must attend class in correct and appropriate clothing for gymnastics which means no zips, buttons or ties (ideally gymnasts will attend in club uniform).

  • Long hair (including long fringes or bangs) must be tied back securely for class.

  • No photos, video or other recording of the classes is permitted without express written permission.  This includes from the viewing areas.

6) DROP OFF & COLLECTION:

  • Please do not arrive more than 5 minutes early for you class.  This is to avoid build up of people in the corridor.

  • Please ensure gymnasts wait sensibly by the sides of the corridor in a line.

  • There should be no running around or playing in the corridor.

  • Please ensure gymansts have used the toilet BEFORE class and washed their hands.

  • ALL children must be collected by an adult at the end of class.

7) SPECTATING:  There are windows to the main hall through which you can watch the classes.  However, to avoid congregation of several people in enclosed areas of the sports centre we are still not permitted to encourage spectators in these areas.  We understand that you may want to watch your child but we ask that you avoid watching a whole class, or every week and be aware of the build up of parents and gymnasts waiting for class or exiting from class in the corridor. 

PLEASE NOTE: The Balcony area by the Squash courts is NOT a spectators area and you may not watch classes from this area.  We are not permitted to allow this as the area is hired by users of the squash courts.

8) HEALTH & SAFETY & HYGIENE

  • We expect members to maintain a good standard of personal hygiene and where possible they should bring their own hand sanitiser for use during sessions.

  • Do NOT bring in a child who is unwell

  • Do NOT attend the centre if you have been asked to self-isolate OR if you have had direct contact with someone who has had a positive test for covid-19 or symptoms of covid-19 OR indeed any other communicable disease if there is a chance of passing it on.

  • You must inform us immediately if you or your child tests positive for covid-19 having attended a class 48 hours or less before taking the test.

  • We expect members and parents to follow any Health and Safety or Public Health Guidance that comes out from time to time.

*CANCELLATION POLICY

Cancellation for Existing members:

After the start of term, cancellations cannot be accepted and no refunds can be given, regardless of attendance.  

  • ​If you decide to cancel after you have booked your class but before the start of the term, you must let us know in writing in order to receive a refund.  You must do this by email to contact@altongymnasticsclub.org.

  • If you cancel 2 weeks or more before the start of the term, you will receive a refund less any processing fees that we incur from our payment providers  (up to a maximum of 5%).

  • If you cancel less than 2 weeks before the start of term you will be charged a £10 cancellation fee plus any processing fees that we incur from our payment providers (up to a maximum of 5%).

We can issue a refund less the applicable amount above.

Cancellation for New Members: As a new member, you can cancel after the first 2 weeks of term and BEFORE week 3 begins.  If you decide not to continue you must let us know immediately after your second class by email.  We will then arrange for a refund of the Term fees less £25 for classes already passed and administration.  If you do not inform us in writing that you do not wish to continue, no refund can be given.  Cancellation is not possible after week 3 has begun.

When you enrol on your second term, you are then classed as an existing member and the cancellation policy for existing members applies (see above).

 

Terms & Conditions:  NDP Programs

When you join a Squad or NDP competitive/Development program at AGC you are required to agree to the following Terms and Conditions...

TERMS & CONDITIONS OF ENROLMENT on SQUAD & NDP COMPETITIVE OR DEVELOPMENT PROGRAMS...


You should also read the documents on the website page, "Competitive Pathway Guidelines and Rules"

1) RESERVATION & FEES: Your place is secured when you set up your payment for the program on the JoinIn system.  You cannot secure a place in an NDP program in any other way.  Fees must be received monthly via Direct Debit.

2) BRITISH GYMNASTICS MEMBERSHIP:
- ​ The gymnast you are enrolling must have current British Gymnastics Membership.  The basic level of membership is Bronze, however gymnasts will need Silver/competitive Membership if they are taking part in competitions
- Participation is dependant upon Registration/Annual Renewal with British Gymnastics.  Those who do not complete the Registration process on time may be refused permission to participate until this is resolved for insurance reasons.
- ALL members must renew their BG Membership in the Autumn Term each year. 

3) CANCELLATION*:
A full months notice is required to cancel your place on an NDP Program (Squad or Development), or if you are reducing your hours, during which full fees must be paid.  You must let us know in writing at contact@altongymnasticsclub.org (don't just tell your child coach).  

4) LATE PAYMENT: We reserve the right to charge a premium for late fees where payments are regularly not received or are received late.

5) CLUB RULES & POLICIES: The Club have strict rules including rules on Dress Code, Behaviour and Punctuality which Parents and Children are expected to adhere to. In accordance with the conditions of your acceptance of membership to Alton Gymnastics Club for you or your child you must read and the CLUB RULES, DRESS CODE and any relevant POLICIES and agree to adhere to them.  In particular, you are accepting that:
- ALL jewellery must be removed before class.  Stud earrings that cannot be removed may be covered, but the Club does not provide the materials for this.  All other jewellery and piercings must be removed.
- Gymnasts must attend class in correct and appropriate clothing for gymnastics which means no zips, buttons or ties (ideally gymnasts will attend in club uniform).
- Long hair (including long fringes or bangs) must be tied back securely for class.
- No photos, video or other recording of the classes is permitted without express written permission.  This includes from the viewing areas.

6) DROP OFF & COLLECTION:
- Please do not arrive more than 5 minutes early for you class.  This is to avoid build up of people in the corridor.  You may not drop children off early into the care of the coaches without express permission as coaches have other responsibilities prior to the start of training.
- Please ensure gymnasts wait sensibly by the sides of the corridor in a line.
- There should be no running around or playing in the corridor.
- Please ensure gymnasts have used the toilet BEFORE class and washed their hands.
- ALL children must be collected by an adult at the end of class.

7) SPECTATING:  There are windows to the main hall through which you can watch the classes.  However, to avoid congregation of several people in enclosed areas of the sports centre we are still not permitted to encourage spectators in these areas.  We understand that you may want to watch your child but we ask that you avoid watching a whole class, or every week and be aware of the build up of parents and gymnasts waiting for class or exiting from class in the corridor. 

PLEASE NOTE: The Balcony area by the Squash courts is NOT a spectators area and you may not watch classes from this area.  We are not permitted to allow this as the area is hired by users of the squash courts.

8) HEALTH & SAFETY & HYGIENE
- We expect members to maintain a good standard of personal hygiene and where possible they should bring their own hand sanitiser for use during sessions.
- Do NOT bring in a child who is unwell
- Do NOT attend the centre if you have any communicable illness or disease.
- You must inform us immediately if you or your child tests positive for covid-19 or any other communicable illness having attended a class within the incubation period for that illness.
- We expect members and parents to follow any Health and Safety or Public Health Guidance that comes out from time to time.

9) COMPETITION ENTRY: Gymnasts will only be entered into competitions for which their coach can reasonably establish they are ready for, both in terms of appropriate skill level and quality and psychological preparedness.  The coaches decision on competition entries and levels is final.  Competition fees must be paid by the due-date in order to secure entry.  Travel to and from competitions and events is the responsibility of the parents.

10) ATTENDANCE: Gymnasts will not be considered for competitions outside the club if their attendance is poor.  This includes regular lateness or leaving early where this training time is not made up on a prior-agreed basis.

11) WITHDRAWAL: Coaches reserve the right to withdraw a gymnast from competition that they have entered if the gymnast is absent (including leaving late or leaving early) more than 3 sessions in the 6 weeks prior to the date of the event. No refunds will be given in the case that a gymnast is withdrawn from a competition due to absence from training.

Whilst every effort is made to ensure gymnasts are physically and psychologically ready for competitions, coaches reserve the right to withdraw or give the choice to withdraw to a gymnast  where it is deemed not in the best interest of the child to compete.  Partial refunds on competition fees may be given in these circumstances though not the full participation fee as this is usually non-refundable by the event hosts.

12) TRAINING STANDARD (NDP): Continuance on NDP Competitive & Development programs is dependant on gymnasts meeting minimum targets for progress, training ethic and attendance and is at the discretion of the coaching team.  Where an alternative pathway is better option for an individual gymnast we will offer this.  The best interests of the child are at the heart of all decision making.