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Terms & Conditions: Text

Terms & Conditions of enrolment in GfA classes

When you join a GfA class at AGC you are required to agree to the following Terms and Conditions...

TERMS & CONDITIONS OF ENROLMENT AND RE-ENROLMENT on GfA Programs


1) RESERVATION & FEES: Your place is secured by booking online via the JoinIn system (Club Store) and fees are to be paid at the point of booking.  You cannot secure a place in a class in any other way.  Where the option to pay in installments is offered there may be a charge per instalment to cover the additional transaction fees.

If you choose to pay in installments, you agree to pay the full fees as well as this additional fee. Paying in installments does not change the cancellation policy or procedures. The option to pay in instalments is offered during the priority booking period only. Payments will become due monthly until the terms fee is paid.


2) BRITISH GYMNASTICS MEMBERSHIP:

  • EXISTING MEMBERS

    The gymnast you are enrolling must have current British Gymnastics Membership.


  • NEW MEMBERS

    The gymnast you are enrolling must have British Gymnastics Membership by their 3rd attendance at the club.


  • ALL members

    must renew their BG Membership in the Autumn Term each year.

  • Participation is dependant upon Registration/Annual Renewal with British Gymnastics.  Those who do not complete the Registration process on time may be refused permission to participate until this is resolved for insurance reasons.


  • The fee for British Gymnastics Membership is set by and paid to British Gymnastics and the club do not charge any additional fees for membership.


3) CANCELLATION*:

  • EXISTING MEMBERS: 

    No refunds will be given on cancellations received after the term has begun and full fees will be payable. Should you wish to cancel you must do so IN WRITING no less than 2 weeks BEFORE the start of the term.  Cancellation after this (but before the start of term) will incur a cancellation charge. Cancellation must be received in writing by emailing: contact@altongymnasticsclub.org.  More details can be found below under “Cancellation Policy”

  • NEW MEMBERS:

    You may cancel after week 2 and before week 3 and receive a partial refund.  Full details of Cancellation policies are available below and on the relevant page of this website. Please see below for more details of our cancellation policy and charges.


4) LATE BOOKING:  Fees for the term remain the same regardless of when you book your place.  It is therefore recommended that you book before the start of a new term in order to attend the full terms complement of classes.  Bookings after half term are occasionally allowed at a half term rate at the discretion of club management.

5) CLUB RULES & POLICIES: The Club have strict rules including rules on Dress Code, Behaviour and Punctuality which Parents and Children are expected to adhere to.  In accordance with the conditions of your acceptance of membership to Alton Gymnastics Club for you or your child you must read and the CLUB RULES, DRESS CODE and any relevant POLICIES and agree to adhere to them.  In particular, you are accepting that:

  • ALL jewellery must be removed before class.  Stud earrings that cannot be removed may be covered, but the Club does not provide the materials for this.  All other jewellery and piercings must be removed.


  • Gymnasts must attend class in correct and appropriate clothing for gymnastics which means no zips, buttons or ties (ideally gymnasts will attend in club uniform).


  • Long hair (including long fringes or bangs) must be tied back securely for class.

  • No photos, video or other recording of the classes is permitted without express written permission.  This includes from the viewing areas.

       

6) DROP OFF & COLLECTION:

  • Please do not arrive more than 5 minutes early for you class.  This is to avoid build up of people in the corridor.


  • Please ensure gymnasts wait sensibly by the sides of the corridor in a line.


  • There should be no running around or playing in the corridor.


  • Please ensure gymnasts have used the toilet BEFORE class and washed their hands.

  • ALL children must be collected by an adult at the end of class.

7) SPECTATING:  There are windows to the main hall through which you can watch the classes.  Please use these areas respectfully and without causing obstruction to other users of the centre.

PLEASE NOTE: The Balcony area by the Squash courts is NOT a spectators area and you may not watch classes from this area.  We are not permitted to allow this as the area is hired by users of the squash courts.

8) HEALTH & SAFETY & HYGIENE

  • We expect members to maintain a good standard of personal hygiene and where possible they should bring their own hand sanitiser for use during sessions.


  • Do NOT bring in a child who is unwell


  • Do NOT attend the centre if you have been asked to self-isolate OR if you have had direct contact with someone who has had a positive test for covid-19 or symptoms of covid-19 OR indeed any other communicable disease if there is a chance of passing it on.

  • You must inform us immediately if you or your child tests positive for covid-19 having attended a class 48 hours or less before taking the test.

  • Please follow NHS guidelines in relation to preventing the spread of any other communicable illnesses.

  • We expect members and parents to follow any other Health and Safety or Public Health Guidance that comes out from time to time.

*CANCELLATION POLICY

Cancellation for Existing GfA members:

After the start of term, cancellations cannot be accepted and no refunds can be given, regardless of attendance.  

  • ​If you decide to cancel after you have booked your class but before the start of the term, you must let us know in writing in order to receive a refund.  You must do this by email to contact@altongymnasticsclub.org.

  • If you cancel 2 weeks or more before the start of the term, you will receive a refund less any transaction and processing fees that we incur from our payment providers (up to a maximum of 9%).


  • If you cancel less than 2 weeks before the start of term you will be charged a £5 cancellation fee plus any transaction and processing fees that we incur from our payment providers (up to a maximum of 9%).

Provided the cancellation falls within the policy to allow it, we can issue a refund less the applicable amount above OR apply a credit to your account which can be used in the future for other children / classes / purchases.

Cancellation for New Members: As a new member, you can cancel after the first 2 weeks of term and BEFORE week 3 begins.  If you decide not to continue you must let us know immediately after your second class by email.  We will then arrange for a refund of the Term fees less £25 for classes already passed, administration and transaction fees.  If you do not inform us in writing that you do not wish to continue, no refund can be given.  Cancellation is not possible after week 3 has begun.

(Please note, once the term has begun, the deductions are not pro-rata'd if you cancel before week 2 however if you cancel before the start of term, you will just incur the deductions shown under Existing Members cancellation.)

When you enrol on your second term, you are then classed as an existing member and the cancellation policy for existing members applies (see above).

Terms & Conditions: Text

Terms & Conditions:  NDP Programs

When you join a Squad or NDP competitive/Development program at AGC you are required to agree to the following Terms and Conditions...

TERMS & CONDITIONS OF ENROLMENT on SQUAD & NDP COMPETITIVE OR DEVELOPMENT PROGRAMS...


You should also read the documents on the website page, "Competitive Pathway Guidelines and Rules"

1) RESERVATION & FEES: Your place is secured when you set up your payment for the program on the JoinIn system.  You cannot secure a place in an NDP program in any other way.  Fees must be received monthly via Direct Debit.

2) BRITISH GYMNASTICS MEMBERSHIP:

  • The gymnast you are enrolling must have current British Gymnastics Membership.  The basic level of membership is Bronze/Participation, however gymnasts will need Silver/Competitive Gymnasts Membership if they are taking part in competitions

  • Participation is dependant upon Registration/Annual Renewal with British Gymnastics.  Those who do not complete the Registration process on time may be refused permission to participate until this is resolved for insurance reasons.

  • ALL members must renew their BG Membership in the Autumn Term each year. 

3) CANCELLATION*:
A full months notice is required to cancel your place on an NDP Program (Squad or Development), or if you are reducing your hours, during which full fees must be paid.  You must let us know in writing at contact@altongymnasticsclub.org (don't just tell your child coach).

4) LATE PAYMENT: Payment is by Direct Debit and you should have a Mandate set up on your JoinIn account for this.  Payment is taken 5 working days from the date of your monthly invoice.  We reserve the right to charge a premium for late fees where payments are regularly not received or are received late.

5) CLUB RULES & POLICIES: The Club have strict rules including rules on Dress Code, Behaviour and Punctuality which Parents and Children are expected to adhere to. In accordance with the conditions of your acceptance of membership to Alton Gymnastics Club for you or your child you must read and the CLUB RULES, DRESS CODE and any relevant POLICIES and agree to adhere to them. 

In particular, you are accepting that:

  • ALL jewellery must be removed before class.  Stud earrings that cannot be removed may be covered, but the Club does not provide the materials for this.  All other jewellery and piercings must be removed.

  • Gymnasts must attend class in correct and appropriate clothing for gymnastics which means no zips, buttons or ties (ideally gymnasts will attend in club uniform).

  • Long hair (including long fringes or bangs) must be tied back securely for class.

  • No photos, video or other recording of the classes is permitted without express written permission.  This includes from the viewing areas.

6) DROP OFF & COLLECTION:

  • Please do not arrive more than 5 minutes early for you class.  This is to avoid build up of people in the corridor.  You may not drop children off early into the care of the coaches without express permission as coaches have other responsibilities prior to the start of training.

  • Please ensure gymnasts wait sensibly by the sides of the corridor in a line.

  • There should be no running around or playing in the corridor.

  • Please ensure gymnasts have used the toilet BEFORE class and washed their hands.

  • ALL children must be collected by an adult at the end of class.

7) SPECTATING:  We understand that you may want to watch your child but we ask that you avoid watching a whole class, or every session.  In our experience most children tend to work better when they are not being observed by their parents all of the time.  Of course this may not be the case for everyone and you may want to stay and watch (young children in particular).  Please do also be aware of the build up of parents and gymnasts waiting for class or exiting from class in the corridor. 

PLEASE NOTE: The Balcony area by the Squash courts is NOT a spectators area and you may not watch classes from this area.  We are not permitted to allow this as the area is hired by users of the squash courts.

8) HEALTH & SAFETY & HYGIENE

  • We expect members to maintain a good standard of personal hygiene and where possible they should bring their own hand sanitiser for use during sessions.

  • Do NOT bring in a child who is unwell

  • Do NOT attend the centre if you have any communicable illness or disease.

  • You must inform us immediately if you or your child tests positive for covid-19 or any other communicable illness having attended a class within the incubation period for that illness.

  • Please follow NHS guidelines in relation to preventing the spread of any other communicable illnesses.

  • We expect members and parents to follow any Health and Safety or Public Health Guidance that comes out from time to time.

9) COMPETITION ENTRY: Gymnasts will only be entered into competitions for which their coach can reasonably establish they are ready for, both in terms of appropriate skill level and quality and psychological preparedness.  The coaches decision on competition entries and levels is final.  Competition fees must be paid by the due-date in order to secure entry.  Travel to and from competitions and events is the responsibility of the parents.

10) ATTENDANCE: Gymnasts will not be considered for competitions outside the club if their attendance is poor.  This includes regular lateness or leaving early where this training time is not made up on a prior-agreed basis.

11) WITHDRAWAL: Coaches reserve the right to withdraw a gymnast from competition that they have entered if the gymnast is absent (including leaving late or leaving early) more than 3 sessions in the 6 weeks prior to the date of the event.  No refunds will be given in the case that a gymnast is withdrawn from a competition due to absence from training.

Whilst every effort is made to ensure gymnasts are physically and psychologically ready for competitions, coaches reserve the right to withdraw or give the choice to withdraw to a gymnast  where it is deemed not in the best interest of the child to compete.  Partial refunds on competition fees may be given in these circumstances though not the full participation fee as this is usually non-refundable by the event hosts.

12) TRAINING STANDARD (NDP): Continuance on NDP Competitive & Development programs is dependant on gymnasts meeting minimum targets for progress, training ethic and attendance and is at the discretion of the coaching team.  Where an alternative pathway is a better option for an individual gymnast we will offer this.  The best interests of the child are at the heart of all decision making.

13) ABSENCE FROM TRAINING:

2 weeks notice is expected for planned absences (i.e. those not as a result of illness or medical reasons).  It is important that squad coaches know when children are not expected to attend training even when it is not in the run up to an event.  Please inform your coach of any planned absence BY EMAIL, not instant message.  This will allow us to check back and ensure the absence is recorded correctly rather than just being a missed session.  Gymnasts with a poor attendance re

Terms & Conditions: Text

Terms & Conditions:  Club Events - Displays & Competitions

Alongside the Terms & Conditions for enrolment and attendance at classes or training please note the following T & C’s for Displays and Competitions...

Please also ensure you read all emails regarding the event.

  1. Entries & payment must be received by the stated deadlines in order to reserve and secure your Childs place.

  2. Participation fees for club events are non-refundable. This is because we work the budget for each event directly upon the income from entries.

  3. Spectator entry may be charged separately, tickets will be sold in advance for events where a large audience is anticipated.

  4. Gymnasts must attend all rehearsals and practice events unless they are stated as optional.

  5. Gymnasts must wear Club uniform unless otherwise directed. Please check all correspondence for details of other requirements (e.g. hair etc.)

  6. Costumes, uniform or accessories supplied by the club are on loan unless stated otherwise. These should be returned in the same condition they were received (give or take reasonable wear and tear or damage whist performing).

  7. Jewellery MUST NOT be worn for club events. Please remove all Jewellery prior to attending.

  8. Professional photography is often provided at Club events and both photographs and video will be taken. If you prefer your child not to appear in photos/videos posts on the Clubs social media, please make sure your photography consent is up to date on JoinIn.

  9. If your gymnast is unable to attend the event you should let us know as soon as possible by emailing: contact@altongymnasticsclub.org

  10. Please refer to the communications about the event to establish whether photography or video os permitted. If permission is granted it is important that you read and agree to the clubs Photography and Video Policy as well as the Social Media Policy.  These can be accessed via the Club Policies page of this website as well as on JoinIn.

  11. Flash photography or photography/filming from the balcony area is strictly forbidden during club events just as it is during class/training.

Terms & Conditions: Text

Terms & Conditions:  Club Events - Parties & Celebrations

Alongside the Terms & Conditions for enrolment and attendance at classes or training please note the following T & C’s for PARTIES & CELEBRATIONS...

Please also ensure you read all emails regarding the event.

  1. AGC parties are for AGC Members only unless specified otherwise.

  2. Tickets are limited and once all are sold, no additional places can be added.

  3. Cost of tickets is non-refundable. This is because we work the budget for each event directly upon the income from ticket sales.

  4. If you find you cannot attend, you may sell your ticket to another member however it is the original purchasers responsibility to let us know who will be attending in place of your child.  This information is required for insurance purposes.

  5. Children are expected to attend parties without parent unless specified differently.  This is to avoid too many people in the gymnastics hall.  If you do not think your child is old enough for a free-play party without you, please wait until they are older If your child has specific needs requiring one to one adult supervision in a party scenario, please contact us in advance of purchasing your ticket.

  6. Gymnasts clothing should be suitable for active play. If fancy dress is worn, any items that aren't suitable should be removable.

  7. NO FACE PAINTS

  8. No food / drink in the matted areas

  9. Professional photography is often provided at Club events and both photographs and video will be taken. If you prefer your child not to appear in photos/videos posts on the Clubs social media, please make sure your photography consent is up to date on JoinIn.

  10. Flash photography or photography/filming from the balcony area is strictly forbidden during club events just as it is during class/training.

Terms & Conditions: Text

Terms & Conditions:

PAY & PLAY

Pay & Play sessions are family sessions where children are accompanied and supervised by a responsible adult. When you attend a Pay & Play session at Alton Gymnastics Club, you agree to the following terms and conditions...

RESPONSIBILITIES

  1. Children should be fully supervised by the attending adult at all times.

  2. It is the responsibility of the attending adult to help the children in their care to use the apparatus safely and respectfully.

  3. It is the responsibility of the attending adult to help the children in their care to negotiate hazards and make sensible assessments of risk depending on their child’s age and ability.

  4. It is the responsibility of the attending adult to alert the supervising coaches of if they notice any defect in the equipment or unusual hazard or risk (such as broken equipment or mats being absent due to another person moving them).

  5. The sessions do not include gymnastics instruction but supervising coaches may make safety recommendations or forbid an activity they feel is too dangerous for the children playing.

  6. No food or drink is allowed in the gymnastics area for Pay & Play sessions, please keep snacks and drinks to the seating/side areas.

  7. Alton Gymnastics Club do not take responsibility for injury sustained at Pay & Play sessions except for where the club or its coaches have been negligent.

  8. Children should be dressed according to the club dress code (see club rules).

USE OF EQUIPMENT

  1. The equipment is for use by the children, not the attending adults.  Use of the Junior equipment by adults is strictly forbidden due to weight restrictions on this equipment.

  2. The soft play items and hand apparatus laid out in the floor area may be moved, adjusted and played with as desired.

  3. Items such as mats, steps and blocks that are set up around the apparatus (bars, beams, vault, trampette) must NOT be moved or altered by children or attending adults.

  4. Please return all small apparatus (balls, ribbons, hoops etc.) to their designated places at the end of the session.

  5. No shoes may be worn by participants in the gymnastics area (by adults or children).

Terms & Conditions: Text
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